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Vice- Chancellor of Finance and Admimi

Administrative and Financial Vice-Chancellery of Daikundi University

The Administrative and Financial Vice-Chancellery of Daikundi University is a second-grade administrative position that was established in 1398 (2019) as part of the university’s organizational structure, which includes 22 posts.

Undoubtedly, the provision of financial and administrative services, and the sound leadership of universities, is carried out through capable and powerful leadership and management, supported by relevant departments. One such department in the structure of higher education, based on national higher education rules and regulations, is the Administrative and Financial Vice-Chancellery. This office, according to the official hierarchy, is responsible for leading and overseeing all financial and administrative affairs. These include the management of revenues, expenditures, salaries, human resources, dormitories, transportation, information technology, maintenance and safeguarding of movable and immovable assets, preparation and defense of both regular and development budgets, and their proper implementation, as well as providing financial and administrative consultation to the university leadership.

Main Responsibilities of the Administrative and Financial Vice-Chancellery of Daikundi University:

  1. Execution of all matters related to expenditure accounting, regular and development budgets for financial and accounting operations of the university.
  2. Preparation, follow-up, and management of salary disbursements for all administrative and service staff, professors, and handling of university expenditures.
  3. Recording payment documents in the cashbook and reconciling them with the ledger.
  4. Disbursement of funds based on standard documentation and safe availability.
  5. Preparation of the university’s annual financial plan.
  6. Management of dormitory affairs to ensure basic living facilities for professors and students.
  7. Management and organization of university publications, media, public awareness materials, banner design, scientific works of professors, journals, periodicals, monthly and quarterly publications, and other print materials to ensure quality dissemination.
  8. Preparation and dissemination of reports on key university activities through platforms such as WhatsApp, Twitter, Facebook, to the Ministry, national radio and television, and provincial authorities.
  9. Planning and implementation of procurement procedures for necessary university supplies.
  10. Procurement, pricing, and processing of payment documents (office equipment, stationery, lubricants, drinking water, internet equipment, and retail purchases such as plumbing, electrical, and carpentry tools); preparation and processing of tender announcements.
  11. Follow-up on development projects such as: drinking water system, mosque construction, completion of the semi-finished agricultural teaching building, green spaces, student dormitories, equipping laboratories, and agricultural research farms.
  12. Completion of the solar power system project and university canteen project.
  13. Preparation of the annual procurement plan.
  14. Management and implementation of IT systems to maintain an accurate and up-to-date information technology system.
  15. Implementation of internet security policies within the university’s network.
  16. Management and regulation of the university’s CCTV surveillance system.
  17. Oversight of internet distribution for professors, administrative staff, library, and computer labs.
  18. Provision of short-term computer and English training for professors, students, and administrative staff to enhance capacity.
  19. Provision of hardware and software services (computers, printers, LCD projectors) to administrative and academic departments, classrooms, and halls during workshops, seminars, and other academic and administrative programs.
  20. Sending, receiving, and distribution of university’s official correspondence and documents through electronic archiving for swift execution.
  21. Reviewing, analyzing, and responding to correspondence, reports, directives, and decrees from authorities, including drafting orders, registering, and distributing them to relevant departments.
  22. Organizing and holding relevant meetings, documenting and distributing meeting minutes to related departments for follow-up and implementation.
  23. Compilation, consolidation, and preparation of periodic reports (weekly, quarterly, and annual) and submission to related departments.
  24. Management and supervision of distribution, recording, and allocation of items (stationery, office equipment, spare parts, lubricants, etc.) for professors and staff.
  25. Organizing inventory in the storeroom and recording items based on the inventory regulation list.
  26. Recording of expenditure disbursement vouchers in the item register and reconciling distributed goods with the distribution journal.
  27. Preparation of daily attendance and overtime reports (professors, administrative and service staff) based on the attendance register, and submission to the General Financial and Accounting Department for salary and overtime payments, as well as other (academic and administrative) benefits.
  28. Distribution of leave forms and oversight of daily attendance of personnel.
  29. Coordination of service staff to carry out cleaning duties and maintain order across departments.
  30. Recruitment of administrative and service staff through open competition and official appointment.

front message

Message the head of Daikendi university

 

1 day ago

Praise be to Allah, Lord of the worlds, and peace and blessings be upon the noblest of the prophets and messengers, our master Muhammad, and upon his family, his companions, and those who followed them with excellence until the Day of Judgment.

To proceed: Universities are among the most fundamental educational institutions of the country. Under the guidance of the respected leadership of the Ministry of Higher Education of the Islamic Emirate of Afghanistan, they work with full commitment and dedication to educate and train the children of the country and present them as human resources based on the demands of the labor market in today’s societies. On the other hand, the country’s educational institutions also have a fundamental responsibility in achieving the objectives of the Government of the Islamic Emirate of Afghanistan in the areas of economic, social, and cultural development. As in recent years, the leadership of the Ministry of Higher Education of the Islamic Emirate has made tireless efforts to reform the higher education system for the qualitative growth of educational institutions, so that universities can respond to the growing needs of society and reach the level of third-generation universities, which advanced societies have achieved. Undoubtedly, for many years, the country’s educational institutions remained part of the first generation, which is essentially degree-oriented, while today a number of the country’s educational institutions have reached the second generation (knowledge-oriented). Given the current situation, we will soon witness the third generation, or production-oriented, universities in the country, which will play a fundamental role in production, strengthening industry and the national economy, and will bring about positive changes in people’s lives.

Undoubtedly, the efforts of the leadership of the Ministry of Higher Education of the Islamic Emirate have not been without effect, and today we are witnessing qualitative change and development in the country’s higher education institutions compared with previous years. Although, in terms of quantity, the country’s educational institutions and, consequently, the increase in educational programs have experienced excessive quantitative growth over the past 20 years, we must not forget that focusing only on quantity cannot lead us to the fundamental objectives, namely, educating and providing human resources based on the demands of the labor market and the needs of society. Fortunately, what is receiving the attention of the leadership of the Ministry of Higher Education and the country’s educational institutions today is a focus on the quality of higher education institutions. As a result of the efforts and endeavors of the relevant personnel, valuable steps have been taken toward improving the quality of higher education institutions, which have brought significant achievements. Among these achievements are the establishment of independent positions for the Quality Enhancement and Accreditation Directorate, the development of the terms of reference for the Quality Enhancement and Accreditation Committees, the implementation of Academic Program Review (APR), financial support, implementation of infrastructure projects, support for academic publications and journals, and sending professors on master’s and doctoral scholarships. These steps can ensure academic advancement in educational institutions and contribute to the achievement of strategic quality objectives.

Daikundi University, located in Nili City, the center of Daikundi Province, is one of the newly established and growing universities in the country. It is committed to implementing quality assurance programs in order to achieve the high objectives of the Ministry of Higher Education. It strives toward standardization in academic, educational, research, and service programs in order to obtain national and international accreditation as a standard educational institution. With this vision, the leadership of the university and the respected Directorate of Quality Enhancement and Accreditation have sincerely worked to align all sections and programs of the university with the standards of quality enhancement and accreditation so that they are ready for review and evaluation by the review committee.

In this regard, while expressing our appreciation for the comprehensive support of the dedicated team of the respected Ministry of Higher Education in implementing quality enhancement and accreditation programs, as well as my dear colleagues in the respected Academic, Financial, and Administrative Vice-Chancellorates, the respected deans of the faculties, the respected Directorate of Quality Enhancement and Accreditation, the relevant committees, and all those who have worked hard in preparing and organizing the 1401 Self-Evaluation Report of Daikundi Higher Education Institution, I express my sincere thanks and appreciation and pray to the Almighty Allah for their continued success.